Skip to content

September Listserv Announcement

Friday, September 1, 2017

Welcome back everyone!  Following are important announcements from the UNM OIRB:

Guidance on Research in K-12 Schools

In our continuing effort to provide helpful guidance to the UNM research community, our office met with representatives at Albuquerque Public Schools (APS) and Rio Rancho Public Schools (RRPS) and created a guidance (available in the IRB Library) about considerations when doing research in K-12 schools. This document describes considerations and IRB requirements related to research in the schools including site permission, engagement of teachers and staff, and informed consent and child assent.

Change in Research Data Retention Requirements

We have recently revised our data retention requirements related to human research records and IRB related documents to be consistent with changes in state law.  The retention period is now 3 years (previously 5 years) unless the research pertains to historical and cultural resource management.  Please remember to check sponsor or other relevant laws (e.g. HIPAA) to determine whether longer retention periods apply to your specific research project. We are currently updating IRB policies and letters to reflect this change.

Research Compliance OPEN HOUSE

The UNM Office of Research & Compliance office is proud to host the 3rd annual Research Compliance OPEN HOUSE in the SUB Atrium on September 14, 2017 from 9:30 – 11:30am. We have expanded the event to include representatives from 9 research compliance offices from both main and north campuses including:

  • Office of the IRB
  • Office of Animal Care and Compliance
  • Conflict of Interest Office
  • Biohazard Compliance Office
  • Export Control
  • Industrial Security
  • Data Security/Library Services
  • Radiation Safety Office
  • Safety and Risk Services
  • Academic Integrity & Research Ethics (Graduate Studies)

Please use this opportunity to stop by to meet research compliance staff, ask questions and enjoy some refreshments!

OIRB Fall Educational Opportunities and Office Hours

The OIRB Fall Workshop Series have been scheduled for September and October (see events calendar).  These workshops cover a variety of important information about IRB submission and review including human research protection regulations, submission elements, writing an IRB protocol and consent form and navigating the IRBNet submission database.  We are also offering a new workshop this fall – “Common Mistakes” that delay IRB approval.  Space is limited so reserve your space today by emailing and telling us which workshops you would like to attend.

The OIRB is pleased to announce our continued partnership with the GPSA office.  We will continue to host open office hours in the GPSA office  the 3rd Thursday of each month from 10am – noon.  We encourage you to stop by and visit with an IRB Analyst to ask questions about your human research project.  No appointment is needed!

We are also happy to announce our new partnership with the Faculty Research and Development Office and the Advance team; ADVANCE @ UNM focuses on contributing to increased success and satisfaction for women and minority faculty.  OIRB staff will available in the ADVANCE office located inside the Communication and Journalism Department at the southwest corner of Yale and Central the 2nd Wednesday of each month from 1-3pm.  Again, no appointment is required – stop by and get your IRB questions answered by the experts!

OIRB Staffing Update

We are pleased to announce the promotion of one of our staff.  Brooke Cholka was recently promoted to Human Protections Specialist.  Brooke has been with our office since its inception and was a major contributor to our successful accreditation.  In her new role, she will be leading all Education and Outreach components of our office as well as assuming some supervisory responsibility. 

It is with sadness we announce the resignation of IRB Analyst, Sierra Smith.  We all wish Sierra the best of luck as she leaves NM to begin a new chapter in her life. Sierra has been an amazing member of our team and we will miss her greatly!!  Due to Sierra’s departure, we are currently looking for an IRB Analyst to join our human research protections team.  Interested applicants can view the posting and apply at:

Recruitment Advertisements

Effective immediately, the OIRB will no longer be stamping IRB approved recruitment materials.  The version date of the approved recruitment document (which is the date it was uploaded in IRBNet) will be noted in the approval letter.  If you would like to have your recruitment materials stamped, please request this at the time of submission.  If you have any questions about this process change, please contact our office at 277-2644.

FCOI Disclosures for IRB

UNM and IRB policies require that all project team members on active human research studies complete a financial conflict of interest (FCOI) disclosure form annually and at the time of a material change (e.g. acquiring a new financial interest).  This includes faculty, students, staff, and external collaborators.  The 2017-2018 disclosure forms are now available online at:  Please email with any questions about the FCOI disclosure process.

Reminder to check SPAM folder for IRB communications

Please remember that all IRB communications are sent via the IRBNet submission database.  Occasionally these emails are filtered to SPAM or junk folders.  If you have a pending submission with the IRB, please remember to check these folders on a regular basis so as to not delay the IRB review process.

Department Outreach

As always, the OIRB welcomes the opportunity to visit your department during a faculty meeting, student gathering or class to provide information and answer questions about the IRB review process.  Please contact us to reserve a date for us to visit your class or meeting this fall.

Thank you and have a great semester!